The society shall be called BARBILL GOLF SOCIETY.  Hereafter in this document referred to as “the Society”.

Objective
To promote and foster friendship, competition and sportsmanship through the game of golf as governed by the Royal & Ancient Golf Club of St Andrews, by organising and participating in several golfing and social events each calendar year.

Membership
Membership and the Society’s operating year shall run from January 1st to December 31st.  All prospective members must be unanimously approved by the Committee and are only eligible to join the Society upon payment of the relevant subscription.  Members receive the following benefits:

	Member rates for all events organised by the Society
	Voting rights at the Annual General Meeting (AGM)
	The right to be nominated for election to the Committee
	Use of the post nominal MBGS (Member of the Barbill Golf Society)
	Both a Society and CONGU handicap
	Any other benefits that may be made available by the Committee from time to time.

By joining the Society, each member agrees to provide their full name, home and email addresses and home and mobile telephone numbers for inclusion in the Society’s Register of Members.  The register will be held and maintained by the Society Secretary.  This information will not be passed on to any third parties without the express consent of the member unless required to do so by law or in relation to a disciplinary matter.

Subscriptions And Fees
Annual subscriptions shall be paid in full by the 31st day of January each year.  The subscription for the year shall be determined by the Committee by the 15th day of January each year.  All event fees are payable at least seven days in advance and a penalty will be incurred by any member or guest failing to do so.

Fellowship
The Committee may, at any time it sees fit, bestow upon an individual the honour of Fellow of the Barbill Golf Society.  Fellows must be existing members of the Society at the time of election but will retain their Fellowship status for life, unless rescinded as a result of disciplinary action.  Fellows are entitled to use the post nominal FBGS (Fellow of the Barbill Golf Society).  Fellowship status is intended to recognise and reward individuals who have displayed exceptional efforts and dedication to the Society.  Prospective Fellows may be nominated by any member at any time and must be unanimously approved by the Committee.  Where a nominee is a member of the Committee, they shall be excluded from any discussion or vote regarding the nomination.

Guests
Guests are welcome and encouraged to attend society events.  Each guest must be nominated at least 14 days in advance by a member of the Society and may only attend if approved by majority decision of the committee.   Members are solely responsible for the behaviour of their guests.  Guests are not entitled to member discounts for any event.  A guest may not attend more than two society events per calendar year.  If a guest wishes to attend more events they may apply for membership of the society.

The Committee
The powers of the Committee include the direction, control and management of all the Society’s affairs and for those purposes may from time to time make such regulations as they may deem necessary or expedient.  The Committee shall meet at such times as they deem requisite and may regulate their meetings accordingly, four members being a quorum.  Minutes of the proceedings of every meeting of the Committee and of the attendance thereat shall be recorded and signed by both the Society’s President and Chairman in the meeting at which they are read.  The Committee shall comprise the following officers:

	President
	Chairman
	Captain
	Vice-Captain
	Secretary
	Treasurer
	Handicap Secretary

No individual may hold more than two posts on the Committee at any one time.  The Committee must be comprised of at least four individuals.  The Committee must exercise their powers jointly and in accordance with any decision based on a majority, with each post holding one vote.  A member of the Committee will automatically and immediately vacate his office should he cease to be a member of the Society or fail to attend more than one Committee meeting per year without prior leave of absence.  New officer elections shall take place during the Society’s AGM and be decided by majority of the vote.  Nominees must be existing members of the Society and be forwarded to the Society’s Secretary at least 14 days prior to the AGM.

Roles And Responsibilities
The President is to promote the Society and its interests to maximise membership, income, prominence and enjoyment.  The Chairman is responsible for all administrative functions of the Society including arranging meetings, taking minutes and publishing Society documentation.  The Captain is to promote golfing excellence and sportsmanship within the Society and is responsible for team selection and management in fixtures against other societies and clubs.  The Vice-Captain is to assist the Captain fulfil his duties.  The Secretary is to arrange all Society events and be the primary contact point for all correspondence.  The Treasurer is responsible for the finances of the Society and for producing quarterly reports to the Committee and annual accounts to the members.  The Handicap Secretary assigns and maintains handicaps for all members and guests of the Society.

Discipline And Disputes
Members or their guests shall not act in any way that may discredit or damage the reputation of the Society.  During all events, members and their guests shall respect and adhere to the Rules of Golf as defined by the Royal & Ancient Golf Club of St Andrews, to all local course rules and regulations, including dress code and etiquette, and to the Society’s event rules as posted at the time.  Any disputes or disagreements which are not relating to the Society’s affairs must be settled without the involvement of the Society.  Any disputes or disagreements which are relating to the Society’s affairs shall be resolved by majority decision of the Committee.  The Committee’s decision is final and may not be appealed.  Disciplinary action may include, but is not limited to, stroke penalties, disqualification, fines and expulsion from the Society.

Resignation And Forfeiture Of Membership
Any member wishing to resign their membership shall tender written notice to the Society Secretary and on acceptance by the Committee their membership shall cease accordingly.  Any member giving such notice shall remain liable to pay any subscription or other sums due from them at the date of such notice.  Any member shall ipso facto cease to be a member if their annual subscription has not been paid by the aforementioned deadline.  Any person ceasing by death, resignation or otherwise to be a member of the Society shall not, nor shall their representatives, have any claim upon or interest in the funds of the Society.

Accounts
The Committee shall cause proper book of accounts to be kept and shall present a balance sheet and statement of income and expense made up to the preceding 31st day of December to the AGM each year.

Annual General Meetings
The AGM of the Society shall be held at such place as the Committee appoints at the earliest convenience each year.   Fifty percent of the Society’s members, including at least two Committee members, shall be a quorum.  There shall be transacted at each AGM the following business:

	Receiving the annual report of the Committee
	Receiving and approving the accounts of the Society
	Elections to the Committee
	Any other motion which has been submitted to the Secretary and circulated to the members 7 days prior to the AGM

The Chairman will chair the meeting.  Any member who is in arrears with any sums payable to the Society shall not be entitled to vote on any subject nor shall be eligible for election to the Committee.  The minutes of every AGM and of the attendance thereat shall be recorded and signed by both the Society’s President and Chairman in the meeting at which they are read.  The minutes of the AGM will be sent with the approved accounts to all the Society’s members.

Amendment To The Constitution
This constitution may be amended by resolution of the Society to that effect duly proposed and carried by majority decision of the Committee.  All members of the Society must be notified of proposals to amend the constitution and be given reasonable time and opportunity to respond and make representations to the Committee.

Dissolution
The Society may be dissolved at any time by a resolution passed by majority voting at an Extraordinary General Meeting (EGM) of the Society of which at least one month’s notice in writing will be sent to all members.  Seventy-five percent of the Society’s members, including at least four members of the Committee, shall be a quorum at any EGM.  Such resolution shall include instructions for the disposal of any assets held by or in the name of the Society after satisfaction of all debts and liabilities as decided by the members at the concluding meeting.  In the event of a failure to reach agreement, all the proceeds and assets shall be donated to the National Society for the Prevention of Cruelty to Children (NSPCC, registered charity 216401).

Date Of Last Amendment
7th January 2008

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